Introduction: The Cost of Manual Order Management
Many wholesalers and distributors still rely on manual processes to handle B2B orders, leading to:
- Delays in order approvals – Slows down fulfilment and cash flow
- High labour costs – Staff waste hours processing repeat orders
- Increased errors – Manual entry mistakes cause incorrect shipments
With TOTECS’ automated order workflows, businesses can streamline approvals, reduce errors, and accelerate fulfilment, ensuring a seamless, efficient B2B buying experience.
1. Auto-Approve Standard Orders for Faster Fulfilment
The Challenge:
Many B2B companies require manual approval for every order, even for repeat, contract-based purchases—leading to unnecessary delays.
How TOTECS Solves It:
- Set Automated Approval Rules – Approve orders instantly if they meet predefined conditions (e.g., within contract terms).
- Prioritize High-Value or Custom Orders for Review – Only flag orders that require manual intervention.
- Auto-Generate Order Confirmations – Send instant email notifications to customers once orders are approved.
Impact: Automating standard order approvals reduces processing time by 60%, ensuring faster fulfilment.
2. Streamline Multi-Level Approvals for Large Orders
The Challenge:
Enterprise buyers often require multiple approval levels before an order is placed, causing delays in procurement.
How TOTECS Solves It:
- Customisable Approval Workflows – Set up multi-step approvals based on order value, customer type, or payment terms.
- Automated Notifications & Escalations – Send instant alerts to approvers, reducing bottlenecks.
- Mobile-Friendly Approvals – Managers can approve orders from any device, ensuring faster processing.
Impact: Businesses implementing multi-level approval automation cut order approval times by 50%.
3. Automate Reordering for Repeat Purchases
The Challenge:
Many B2B buyers reorder the same products regularly, but manual ordering slows them down.
How TOTECS Solves It:
- One-Click Reordering – Customers can reorder past purchases instantly from their account dashboard.
- Subscription-Based Ordering – Set up recurring orders with automated invoicing.
- Predictive Order Reminders – AI detects reorder patterns and prompts customers before they run out of stock.
Impact: Businesses with automated reordering features see a 35% increase in repeat order volume.
4. Reduce Payment & Invoicing Delays with Automation
The Challenge:
Manual invoicing and payment processing lead to errors, slow cash flow, and disputes.
How TOTECS Solves It:
- Instant Invoice Generation – Automatically create invoices upon order approval or shipment.
- Integrated Payment Workflows – Customers can pay directly online via credit card, bank transfer, or account terms.
- Automated Payment Reminders – Send follow-up notifications for due or overdue invoices.
Impact: Businesses automating invoicing reduce payment delays by 40%.
5. Optimise Order Routing for Faster Fulfilment
The Challenge:
Manually determining which warehouse or supplier should fulfil an order slows down processing and increases errors.
How TOTECS Solves It:
- AI-Driven Order Routing – Automatically assigns orders to the nearest warehouse or supplier based on stock levels.
- Multi-Warehouse Coordination – Split orders across locations for the fastest possible fulfilment.
- Real-Time Shipment Tracking – Customers get instant updates on order status and delivery ETAs.
Impact: Optimised order routing reduces fulfilment times by up to 40%.
Conclusion: The Future of B2B eCommerce is Automated
B2B businesses can no longer afford to rely on manual order workflows—it’s inefficient, costly, and frustrating for customers.
With TOTECS’ order automation tools, businesses can:
- Auto-approve standard orders for faster processing
- Streamline multi-level approvals for enterprise buyers
- Enable one-click reordering & automated subscriptions
- Automate invoicing & payment processing to reduce delays
- Optimize order routing for faster, more efficient fulfilment
Ready to eliminate manual processing and scale faster?
Contact TOTECS today to automate your B2B eCommerce workflows!
